PRIVACY & COOKIES POLICY
We have developed this policy so that you may feel confident about the privacy and security of your personal information. This User Privacy Notice (“Privacy Notice” or “Notice”) was last updated on 26 October 2018. This Privacy Notice may vary from time to time so please check it regularly.
This Privacy Notice explains our privacy and information practices for the Lawcris website. This Notice describes the types of information collected, how that information is used and disclosed, and how you can access, modify, or delete your information.
1. HOW DO WE COLLECT INFORMATION FROM YOU?
1.1 Through our website we collect information about you when you sign up to receive our email updates, request a quote, order a sample and complete a form. Not all of the input fields are mandatory and so provision of the information is optional.
1.2 Where we send you information electronically, we do review whether the communication has been opened and whether you have clicked on any links in the communication. Lawcris wants to make sure that our communications are useful for you.
1.3 We may collect information about your computer or other device, including where available your MAC address, IP address, operating system and browser type, for system administration and to analyse aggregate information. This is statistical data about browsing actions and patterns and does not identify any individual.
1.4 We may collect information from you automatically when you access and use our website, including the time and duration of your visit, the referring URL, your Internet Protocol (IP) or MAC address, the type of device you use and its operating system. As with most websites, we also operate cookies on ours and further details can be found in the section on cookies below.
Our general email enquiry forms are not sent via an encrypted channel and for this reason we ask that you do not include confidential information when using them (such as bank account details). Messages sent and received via the message service when you are logged into your accounts via our internet banking service are encrypted and therefore secure.
2. HOW DO WE USE INFORMATION WE COLLECT?
2.1 We may use and process the information you have provided for the purposes outlined below as well as for any purposes specified in writing at the time of collection:
a) To fulfil a contract by providing the relevant service or information which you have requested, such as a sample order, or request for a brochure.
b) To deal with any enquiries.
c) To pursue our business interests to tailor the Online Services so the content you see is relevant to you. For example, we may request your industry, such as Kitchen Manufacturing or Shop Fitting, so that we can provide you with content that we think you will be interested in.
d) To pursue our business interests to collect statistics, traffic patterns and related website information. We use it for research, analysis, testing, monitoring and administrative purposes including the optimisation of service delivery.
e) To send you important notices such as communications about changes to this Privacy Notice and any terms and conditions and policies of our online services.
f) If you consent in writing, we may use your information to contact you via email about our new developments, services and any other related information we think may be of interest to you.
2.2 We may also use your information for the following purposes:
a) To enable marketing agencies to generate newsletters on our behalf.
b) To put your email and preference data in a marketing database that is used to send you email marketing.
c) Where we are required to do so by law, court order or other legal process.
d) Where, acting in good faith, we believe disclosure is necessary to assist in the investigation or reporting of suspected illegal or other wrongful activity. This may include exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
e) To protect and defend our rights or property.
f) To deal with any misuse of any online services; or
g) In order to enforce or apply our terms and conditions and other agreements with third parties.
2.3 We may disclose your personal data to third party data processors that may process data on our behalf to enable us to carry out our usual business practices. In these circumstances the provisions of paragraph 3.2 below will apply.
2.4 We will not disclose your personal data to third party processors for marketing purposes without first receiving your express opt-in consent to do so.
2.5 If we need to use your personal data for a purpose which was not specified at the time of collection or set out in this Privacy Notice, we will notify you in writing explaining the legal basis upon which we are permitted to use the personal data, before we use your personal data for that purpose.
3. DATA RETENTION AND SECURITY
3.1 We retain the information we collect for as long as necessary to provide the online services and any other products and services you have requested, or for other essential purposes such as complying with legal obligations, resolving disputes, and enforcing our agreements.
3.2 We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
3.3 We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
4. YOUR RIGHTS
4.1 When you use our website and provide us with your personal data, you are agreeing that we may use your personal data for the purposes set out in this Privacy Notice.
4.2 You have the right to opt out of receiving any marketing information which we send you by contacting us at any time. If you wish to opt out this will not affect the lawfulness of any processing carried out before you withdrew your consent.
4.3 If our processing of personal data is based on your consent, you have the right to withdraw consent for future processing at any time by contacting us. Please note, however, that we may still be entitled to process your personal data if we have another legitimate reason (other than consent) for doing so.
4.4 You have the right to obtain information regarding the processing of your personal data and access to the personal data which we hold about you.
4.5 You have the right to request that we correct your personal data if it is inaccurate or incomplete.
4.6 You have the right to request that we erase your personal data in certain circumstances. Please note that there may be circumstances where you ask us to erase your personal data but we are legally entitled to retain it. In those circumstances we will notify you in writing of the reasons why we cannot erase your personal data.
4.7 If you wish to obtain information regarding the processing of the personal data, or you wish to correct or erase your personal data, please contact us at the email address or telephone number set out in paragraph 8 below. We will not charge you for making any such requests, unless such requests are unfounded, excessive or repetitive (in which event we will notify of the costs before responding to the request) and we will endeavour to provide the information requested, or deal with the correction or erasure of the information within one month of the request, however, it may take longer if your request is particularly complex or you have made a number of requests. In this case we will notify you and keep you updated.
4.8 You have the right to request the transfer of your personal data to you or a third party. Note this right only applies to automated information which you initially provided us with consent to use or where we used the information to perform a contract with you.
4.9 As of May 25, 2018, you have the right to request that we restrict our processing of your personal data in certain circumstances. Again, there may be circumstances where you ask us to restrict our processing of your personal data but we are legally entitled to refuse that request. We will notify you in writing if this is the case.
4.10 You have the right at any time to lodge a complaint with your Data Protection Authority. In the U.K, this is the Information Commissioner’s Office (www.ico.org.uk) (“ICO”). We would however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.
If you wish to opt out of the marketing we send you, please contact firstname.lastname@example.org.
Anonymised user data is retained for a period of 26 months following a user’s last visit to this website, after which this data is deleted.
6. LINKS TO OTHER WEBSITES
6.1 This Privacy Notice only applies to the Online Services and websites provided by us. If you link to another service and/or website from here, you should remember to read and understand that service and/or website’s privacy and cookies policy as well. We are not responsible for any use of your information that is made by other services and/or websites. Links or advertisements do not imply that we endorse or have reviewed such third parties or their privacy practices.
7. CHANGES TO THE PRIVACY & COOKIES POLICY
7.1 This Privacy Notice was last updated on 26 October 2018. If it is necessary for us to alter the terms of the Privacy Notice, we will post the revised Privacy Notice here. We encourage you to frequently review the Privacy Notice for the latest information on our privacy practices.
8. HOW USERS CAN CONTACT US
If you have any questions about this Privacy Notice, please contact us at email@example.com or alternatively, please call us on 0113 217 7177.
Please help us - we wish our service to meet your expectations on all occasions. To do so we need the information we hold about you to be accurate and up to date. Please help us by informing us promptly of any changes to your personal circumstances.